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Posting of Communication Materials Policy

Posting of Communication Materials Policy Information

Date Approved: January 20, 2021
Effective Date: January 21, 2021
Date Reviewed: Winter 2020
Replaces: Posting/Soliciting Notices/Posters/Promotional Materials on College Premises 2008

Purpose

To provide the guidelines for the display and posting of Communication Materials on Cambrian College (the ‘College’) property.

Definitions

College Community: students, staff and visitors of the College

Communication Materials: include, but are not limited to, posters, decals, signage, brochures, and press releases

College Property: any land owned and controlled, or leased, by the College, inclusive of buildings, learning places, and public places

Application/ Scope

Any internal or external individual, organization or agency that wishes to post Communication Materials on College Property.

Policy Statements

  1. General
    1. The College acknowledges the merit of permitting Communication Materials to be posted on College Property. These materials, however, must support the College’s mandate, strategic directions, and non-partisan political and religious position.
    2. Posted Communication Materials must not promote fraudulent or unlawful activity; share or promote personal opinions and views; feature pornographic, obscene or abusive materials or language; promote racism or bigotry; solicit signatures for petitions; or promote support for a political party, a personal political issue or a religious group.
    3. Posting and contents of Communication Materials should comply with all applicable legislation (including the Copyright Act, Canadian Charter of Rights and Freedoms, Human Rights Code, Ontario, Occupational Health and Safety Act, Ontario, and Criminal Code, Canada) and any College policy or procedure (e.g. Conflict of Interest Policy, Code of Conduct).
    4. The College reviews and approves all requests from external community members for the posting of Communication Materials.
    5. Facilities Management facilitates all directional signage on behalf of the College.
  2. Exceptions
    1. Staff Bulletin Boards
      1. The College acknowledges the fundamental freedoms provided in the Charter of Rights and Freedoms and, to this end, provides staff bulletin boards for use only by staff members (“Staff Bulletin Boards”).
      2. Under no circumstances can the personal opinions/views expressed and posted on these bulletin boards promote fraudulent or unlawful activity; feature pornographic, obscene or abusive, materials or language; advertise off-campus licensed establishments; promote racism or bigotry; or solicit signatures for petitions.
      3. These Communication Materials must comply with the statements of this policy and must be posted in accordance with the Posting Guidelines.
    2. Union Bulletin Boards
      1. OPSEU 655, OPSEU 656, and the Ontario College Administrative Staff Association (OCASA) may also authorize the posting of information relative to Union/OCASA business, respectively, on designated bulletin boards (“Union Bulletin Boards”).
      2. These Communication Materials must comply with the statements of this policy and must be posted in accordance with the Posting Guidelines.
    3. College-hosted events
      1. The College, on a corporate level, often hosts events/functions at which political and community leaders are featured guests and also advocates on a political level regarding issues such as funding. Within this context, the above position respecting notices that have a political connotation are exempt.
    4. Groups renting/using College facilities
      1. External groups renting or using College facilities may post Communication Materials only within the space rented for their particular function, as per the College Posting Guidelines. Some exceptions may be made on a case-by-case basis by the Office of the Associate Vice President of External Partnerships, Strategic Enrolment and Executive Director, Cambrian College Foundation.
  3. Bulletin Boards
    1. The College has established a system of bulletin boards to keep the College Community informed of events or appropriate information.
    2. The Cambrian Student Council approves all student requests to post Communication Materials on College bulletin boards.
    3. Non-student requests to post Communication Materials on all bulletin boards – with the exception of staff and Union bulletin boards – are to be approved by the Marketing Department.
      1. Departments/groups with dedicated bulletin boards are responsible for the Communication Materials posted on these. They are also responsible for ensuring compliance with this policy and all other applicable policies.
    4. College bulletin boards are the only designated space on which to post Communication Materials. Unapproved postings and/or posting in unapproved locations shall be removed at the College’s discretion.
    5. In accordance with the Ontario Fire Code, Communication Materials posted on bulletin boards must be affixed at all corners with staples.

Responsibilities and Accountability

The Associate Vice President of External Partnerships, Strategic Enrolment and Executive Director, Cambrian College Foundation has the responsibility for

  • Ensuring the development, review and availability of this policy.

The Marketing Department has the responsibility for

  • Reviewing and approving requests, other than those of students, for posting Communication Materials

All staff have the responsibility for

  • Familiarizing themselves of the requirements of this policy
  • Ensuring compliancy with the requirements of this policy

Cambrian Student Council has the responsibility for

  • Familiarizing themselves of the requirements of this policy
  • Ensuring compliancy with the requirements of this policy
  • Reviewing and approving student requests for posting Communication Materials on College bulletin boards

Related Policies / Directives / Regulations