Skip to main content

Privacy of Information

Revised: January 7, 2025

Cambrian College respects your privacy. This document describes how we collect, use, and disclose the personal information of students, prospective students, and alumni. We adhere to the Freedom of Information and Protection of Privacy Act, Canadian Anti-Spam Legislation, and all applicable laws.


PRIVACY OF INFORMATION

Cambrian College collects personal information for the following primary purposes:

  • to communicate (including recruiting, promoting, and fundraising)
  • to make admission, advancement, and graduation decisions
  • to undertake enrolment
  • to provide financial assistance and awards
  • to deliver academic and ancillary services
  • to audit and assess our programs and services

The College employs reasonable measures to protect personal information from loss, theft, and unauthorized use and disclosure.

The College only discloses personal information to third parties based on your consent, if required by law, or as otherwise permitted under s. 42 of FIPPA. Should a student decide to allow a third party (parents included) access to their personal information, they are required to update Authorized Release of Information consent, available on their myCambrian Portal. For any questions or concerns, please email privacy@cambriancollege.ca


SPECIAL DISCLOSURES OF PERSONAL INFORMATION

Ministry of Colleges and Universities

Cambrian College is required to disclose personal information such as Ontario Education Numbers, student characteristics, and educational outcomes to the Minister of Colleges and Universities under s. 15 of the Ministry of Training, Colleges and Universities Act, as amended. The ministry collects this data for purposes such as planning, allocating, and administering public funding to colleges, universities, and other post-secondary educational and training institutions, and to conduct research and analysis including longitudinal studies and statistical activities, conducted by or on behalf of the ministry, for purposes that relate to post-secondary education and training. Further information on the collection and use of student-level enrolment related data can be obtained from the Ministry of College and Universities website, or by writing to the Director, Post-secondary Finance and Information Management Branch, Post-secondary Education Division, 7th Floor, Mowat Block, 900 Bay Street, Toronto, ON M7A 1L2.

Statistics Canada

Statistics Canada is the national statistical agency. The federal Statistics Act provides the legal authority for Statistics Canada to obtain access to personal information held by educational institutions. The information may be used for statistical purposes only, and the confidentiality provisions of the Statistics Act prevent the information from being released in any way that would identify a student.

Statistics Canada carries out hundreds of surveys each year on a wide range of matters, including education. It is essential to be able to follow students across time and institutions to understand, for example, the factors affecting enrolment demand at post-secondary institutions. The increased emphasis on accountability for public investment means that it is also important to understand ‘outcomes’. In order to conduct such studies, Statistics Canada asks all colleges and universities to provide data on students and graduates. Institutions collect and provide to Statistics Canada, student identification information (student’s name, student ID number, Social Insurance Number), student contact information (address and telephone number), student demographic characteristics, enrolment information, previous education, and labour force activity.

Students who do not wish to have their information used can ask Statistics Canada to remove their identifying information from the national database. On request by a student, Statistics Canada will delete an individual’s contact information (name, address, or other personal identifiers) from the PSIS database. To make such a request, please contact Statistics Canada:

Via telephone:
Monday to Friday
8:30 A.M. to 4:30 P.M.
EST/EDST
1-800-307-3382 or 1-613-951-7608

Via mail:
Institutional Surveys Section
Centre for Education Statistics
Statistics Canada, Main Building, SC 2100-K
Tunney’s Pasture, Ottawa, Ontario, K1A 0T6

Via e-mail:
statcan.PSIS-SIEP.statcan@statcan.gc.ca


FREEDOM OF INFORMATION

FIPPA provides individuals with the right to:

  • Access their personal information held by Cambrian College
  • Correct their personal information held by Cambrian College
  • Access general records held by Cambrian College

For more information, please see this link to the Ontario Government’s Freedom of Information request page.

To make a request, complete a Freedom of Information request form and mail the form and application fee to the address provided.


EDI NOTIFICATION

Cambrian College is committed to data-informed equity, diversity, and inclusion (EDI) action to minimize systemic barriers and to help build a more inclusive and equitable environment for applicants and students alike. Our commitment to data-informed action is a conscious decision to foster respectful communication and outreach with all applicants. It is our shared responsibility to encourage anti-oppressive inclusive practices that embrace the meaningful, sustainable innovation needed for everyone to feel included. At Cambrian College, EDI-related data collected through the application process will not be used to negatively influence an admissions decision. We may use applicant information for communication outreach regarding services or opportunities (e.g. email) that is tailored and supportive based on an applicant’s intersecting identities. EDI aggregate data may also be used for statistical or information purposes to better inform Cambrian’s policies, services, and daily practices. We are committed to being transparent about our EDI work and actions and why they are important to us. If you have questions or feedback about our collection of data, please contact privacy@cambriancollege.ca


PRIVACY CONTACT INFORMATION

For more information on our privacy practices, to discuss a freedom of information request, request access to your personal information, or submit a correction request for your personal information, please email privacy@cambriancollege.ca

If you have concerns about our privacy practices, you have the right to discuss with the Information and Privacy Commissioner of Ontario:

2 Bloor Street East, Suite 1400
Toronto, ON M4W 1A8
Telephone: 1-800-387-0073
TDD/TTY: 416-325-7539
Website: https://www.ipc.on.ca