Attendance Policy Type: Governance Process

Date Approved October 22, 2015 Effective Date October 22, 2015 Date Reviewed November 10, 2016 Date Revised

Date Approved	October 22, 2015
Effective Date	October 22, 2015
Date Reviewed	November 10, 2016
Date Revised

Purpose

1. To ensure that board and committee members contribute their expertise and judgment to the
   business and affairs of the corporation by attending and participating in board and committee
   meetings

Application

2. All governors and non‐board members of committees.

Policy

3. Governors and committee members are expected to attend all board meetings and all
   meetings of the committees to which they are assigned.
4. It is recognized that governors and committee members may be unable to attend some
   meetings due to conflicts with other commitments or other unforeseen circumstances. An
   attendance rate of at least 75% of the total of board and committee meetings is acceptable.

Process

5. Where a governor fails to attend two board or committee meetings in a 12‐month period, the
   chair of the board shall discuss the reasons for the absences with the member and document
   the discussion.
6. Where a governor fails to attend at least three board or committee meetings in a 12‐month
   period, and where that brings the governor’s attendance below the acceptable threshold
   outlined in paragraph 4 above, the chair of the board shall bring this matter before an In
   Camera Board Meeting to consider possible sanctions.
7. A member’s record of attendance shall be considered with respect to renewal of a board term
   or future assignment to a committee.
8. The Board shall determine if a board or committee member’s absences are excusable. The
   Board may grant a board or committee member a limited period of time to rearrange their
   schedule so that there are no conflicts with regularly scheduled board or committee
   meetings.

Amendment

9. This policy may be amended by the board.