Important information

APPLICATION / ACCEPTANCE PROCESS

1. How do I apply for Residence?
2. What is the $500.00 deposit used for?
3. When will I find out if I have been accepted into Residence?
4. What is included in the acceptance email?
5. What if I cannot make the payment options as outlined?
6. What are Primary and Secondary Contacts?
7. When do I have to complete my acceptance information?
8. I have a medical concern and require special consideration in the room assignment process. What should I do?

MOVE-IN / MOVE-OUT

9. When can I move-into Residence?
10. Can I move in early or move out late?

LIVING IN RESIDENCE

11. How is my roommate(s) selected?
12. When do I find out who my roommate(s) is?
13. When do I find out what room I am in?
14. Am I required to purchase a meal plan?
15. Are housekeeping services offered?
16. What if something breaks in my room?
17. When is the front desk open?
18. Are co-ed or family accommodations available?
19. Is parking available for Residents?
20. Can I bring additional cooking devices?
21. How will I know what is going on in the Residence?
22. What if it gets really loud in Residence while I’m sleeping or studying?

TERMINATION & CANCELLATION

23. What happens if I decide not to come to Residence?
24. If I cancel my Residence application will I receive my money back?

OTHER

25. Can I visit the Residence?
26. Can I stay in Residence over the winter break?
27. How do I get an Income Tax receipt?
28. How can I contact the Residence Life Department if I have more questions?

APPLICATION / ACCEPTANCE PROCESS

1. How do I apply for Residence?

Applying for the Academic Year & Fall Semester
You can apply for Residence by filling out the online application. Applications will be accepted until April 15, 2017 to be considered for the acceptance lottery. Any applications received after April 15, 2017 will be placed on a wait-list on a first-come, first-serve basis. Please note: When you apply for Residence you are required to pay a $500.00 deposit.

Applying for Winter or Summer Semester
You can apply for Residence by filling out the online application. Applications will be accepted at any time on a first-come, first-serve basis. Please note: When you apply for Residence you are required to pay a $500.00 deposit.

If you do not wish to complete your application online, paper copies can be requested from the Residence.

2. What is the $500.00 deposit used for?

A deposit of $500.00 is required with all applications for Residence. Once you have moved into Residence, your deposit is used as a damage deposit for your room. It is returned to you less any charges owing after you moved out. You will be required to fill out a Room Inspection form upon arrival to the Residence. This form will be held on file for the duration of your stay with us; once you have moved out we will compare your room inspection form to the current state of your room. Payment for your security deposit can be made by certified cheque or bank draft. Cash or debit card payments can be made in person at the Residence.

3. When will I find out if I have been accepted into Residence?

Acceptance emails will be sent out on a first-come, first-serve basis dependent upon availability.

4. What is included in the acceptance email?

In the acceptance email you will receive instructions on how to complete the rest of your acceptance details online. The acceptance details will need to be completed online and asks you important information related to contact and health information, payment information, emergency contact information and personality profile questions which will help you to select a roommate. You will also be asked to review and accept the Student Residence Agreement which is a legal document that serves as the contract between you and the Residence. Please ensure that you read it carefully and keep a copy for your records.

If you do not wish to complete your acceptance online, paper copies of the acceptance forms can be requested from the Residence.

5. What if I cannot make the payment options as outlined?

If you are unable to meet the payment options as outlined, please contact one of the Residence Managers to set up a Payment Plan.

6. What are Primary and Secondary Contacts?

It is strongly recommended that these contacts are the parents or legal guardians of the resident. The Primary or Secondary Contact will serve as an emergency contact and may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied e-mail, that they have been identified as Primary/Secondary Contacts for the Resident. This e-mail will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role.

7. When do I have to complete my acceptance process?

You are required to complete your acceptance information by the following dates:

  • Summer Semester 2017 Acceptance Deadline:
    April 15, 2017
  • Academic Year 2017-2018 Acceptance Deadline:
    June 23, 2017
  • Fall Semester 2017 Acceptance Deadline:
    June 23, 2017

If you are not completing your acceptance information online, the same deadlines are applicable.

8. I have a medical concern and require special consideration in the room assignment process. What should I do?

Please provide details on the Medical, Accessibility, and Special Consideration section when completing your acceptance information to provide us with more information about how we can support your success in Residence. Students requiring special accommodations on campus are encouraged to also contact the Disability Services office on campus.

If you are not completing your acceptance information online, please contact the Residence directly for the “Request for Special Consideration Form” to provide us with more information about how we can support your success in Residence.

MOVE-IN / MOVE-OUT

9. When can I move-into Residence?

The official move-in date(s) for Residence are as follows.

TERMSSTART ("Move-in day")END ("Move-out day")
Summer Semester 2017May 6, 2017August 19, 2017
Academic Year 2017-18September 2, 2017April 28, 2018
Fall Semester 2017September 2, 2017December 16, 2017
Winter Semester 2018January 6, 2018April 28, 2018

10. Can I move in early or move out late?

You may move in early or move out late however there are specific dates and fees that apply.

EXTENDED TERMSSTART ("Early move-in days")END ("Late move-out days")FEES
Summer Semester 2017April 30 - May 5, 2017August 20 - 24, 2017$25.00/day
Academic Year 2017-2018August 26 - September 1, 2017April 28 - 30, 2018$25.00/day
Fall Semester 2017August 26 - September 1, 2017N/A$25.00/day
Winter Semester 2018January 1 - 5, 2018April 28 - 30, 2018$25.00/day

If you need to move in earlier or move out later than the above posted date(s), please contact the Residence directly.

LIVING IN RESIDENCE

11. How is my roommate(s) selected?

Everyone who is accepted into Residence must fill in “Profile Questions”, which are available when completing the acceptance process online. Students are then given the opportunity to browse roommates online, send messages to potential roommates, and accept roommates. If you do not want to select your own roommate, the Residence will select a roommate for you based on your answers to the “Profile Questions”. You may request to live with your friends while in Residence; as long as you have both been accepted, and you both request to live with each other, we will place you in the same suite or townhouse. Please note that there are no co-ed suites or townhouses available.

If you are not completing your acceptances details online, the Residence will pair students together.

12. When do I find out who my roommate(s) is?

Academic Year & Fall Semester
At the beginning of August we will email out a confirmation of roommate notice which will include the name and contact information of your roommate. If you have not already done so, you can contact your roommate and get to know them better. Please refer to the Roommate Discussion page in the Residence Life section of the website. Here you will find important questions you can ask your roommate(s) in order to get to know them better.

Winter or Summer Semesters
Prior to moving in we will email out a confirmation of roommate notice which will include the name and contact information of your roommate. If you have not already done so, you can contact your roommate and get to know them better. Please refer to the Roommate Discussion page in the Residence Life section of the website. Here you will find important questions you can ask your roommate(s) in order to get to know them better.

13. When do I find out what room I am in?

You will find out who your roommate(s) is; we do not give out your room number prior to your arrival. The reason for this is that changes to our room registry may occur before you arrive and we want to ensure we provide you the correct information about your room. This information will be given to you upon your arrival.

14. Am I required to purchase a meal plan?

It is not mandatory to purchase a meal plan while living in Residence. Cambrian College does offer a variety of meal plan options for students to purchase. Please visit Eating on Campus to learn more.

15. Are housekeeping services offered?

Housekeeping services are not available in the individual suites or townhouses however our housekeeping staff maintain the common areas of the Residence.

16. What if something breaks in my room?

If something breaks in your suite or townhouse, you can fill out a t desk and fill out a maintenance requisition form online here. This form authorizes our maintenance staff to enter your room during regular working hours to repair the damages you have requested. This request may take a few days to get to so we ask you to be patient. If it is an emergency, we ask that you alert our staff to the situation immediately. Please note that any damage to the suite or townhouse that has occurred at the fault of the resident will be billable.

17. When is the front desk open?

The Residence Front Desk is open 24 hours a day, 7 days a week. We are available for questions, comments and/or concerns at anytime you have some. Please stop down and get to know our Residence Service Representative during your first few weeks here at Residence.

18. Are family or co-ed accommodations available?

The Residence does not offer any family or co-ed accommodations.

19. Is parking available for Residents?

Parking permits or pay and display receipts are required to park on the College campus from 6 am – 6 pm Monday to Friday. Failure to purchase a permit will result in your vehicle being ticketed. Vehicles with excessive unpaid tickets may be immobilized or the tickets may be sent to a collection agency. To purchase your parking permit please log in to your MyCambrian account or access the ParkAdmin link via cambriancollege.ca/parking. Please note students living in Residence are only permitted to purchase a blue Residence permit as overnight parking is only available in Lot 11 South.

20. Can I bring additional cooking devices?

All cooking devices must have automatic shutoff, be approved by CSA, and must not have an open element (for example hot plates and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member.

21. How will I know what is going on in the Residence?

Your Resident Advisors (RAs) are always organizing events that are educational as well as events that are strictly for fun. These events allow you to meet people in your new community. Check out bulletin boards located on each floor throughout the building, attend floor meetings, and let your RA know what types of activities you would like to see in Residence.

22. What if it gets really loud in Residence while I’m sleeping or studying?

If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify the front desk and a manager or RA will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well.

TERMINATION & CANCELLATION

23. What happens if I decide not to come to Residence?

If you decide to cancel your Residence application, you must submit a Cancellation/Withdrawal Request Form. Cancellations will not be accepted over the phone and we request that your cancellation letter comes to us via e-mail, fax, or mail. Please refer to the Termination and Cancellation Policy.

24. If I cancel my Residence application, will I receive my money back?
Please refer to the Termination and Cancellation Policy.

OTHER

25. Can I visit the Residence?

We would be happy to have you visit the Residence and provide a tour. Stay overnight and take advantage of the special rate of $59.95 per night (plus taxes, based on double occupancy) we are offering to all Residence applicants and their families. An appointment to visit the Residence can be made either by calling 705-566-8101 ext 7583 or by emailing info@cambrianrez.ca.

26. Can I stay in Residence over the winter break?

Residents can apply at the front desk to stay during the Winter Break. You must submit your application prior to December 1, 2017 if you plan on staying for either part of or the entire break.

WINTER BREAKSTARTENDFEES
Academic Year 2017-18December 16, 2017January 6, 2018N/A

27. How do I get an income tax receipt?

The Residence is a “designated student residence” for purposes of the Ontario Energy and Property Tax Credit, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: ON-BEN Application for the 2016 Ontario Trillium Benefit and the Ontario Senior Homeowners’ Property Tax Grant (check the box on Line 6114). For this reason, the Residence does not issue tax receipts for Residence fees.

28. How can I contact the Residence Life Department if I have more questions?

All staff would be happy to help with any questions you may have.

Front Desk (general inquiries)
info@cambrianresidence.ca, 705-566-8101 ext 7583

Jamie Lafrance, Residence Life Coordinator
jlafrance@cambrianresidence.ca
705-566-8101 ext 7633

Erika Desjardins, Residence Life Coordinator
edesjardins@cambrianresidence.ca
705-566-8101 ext 7209

Renee Wencker, Residence Services Supervisor
rwencker@cambrianresidence.ca
705-566-8101 ext 7528

Courtney Desjardins, General Manager
cdesjardins@cambrianresidence.ca
705-566-8101 ext 7640