International refund policy
How to request a refund
Learn more about Cambrian’s International refund policy and procedures
All refunds are processed using an online request for refund form. To complete this request, you must review the possible scenarios below and provide all required documents required.
To access the forms view the links below.
Note: Students and agents can track the status of refunds using the online refund status tracker form.
If you are a registered student, withdrawal and refund requests must be received within 10 business days of the beginning of the semester to be considered.
If you have registered and submitted a withdrawal request after the first 10 school days of the semester, only subsequent semester fees paid will be reimbursed. Any outstanding balances owing on your account will be deducted from the refund.
If you have not registered you will be subject to the $2200 non-refundable deposit.
Transferring to another institution
If you arrive in Canada and wish to withdraw to attend another institution you must request a withdrawal/refund in person within the first ten (10) business days of the semester. Refunds are subject to a $2200 administrative fee. Refunds will be subject to the 12-week processing timeline.
The documents required to process the request include:
- Copies of your passport (photo page)
- Letter of Admission (LOA) from another designated learning institution for the same start date
- A receipt showing payment
Please note these forms will be uploaded when completing the international refund request form.
Visa denial
If you receive a visa denial letter, you must complete and submit the online international refund form within 10 business days of receiving the visa denial letter. If you have any questions or issues, please contact internationaladvising@cambriancollege.ca.
Visa denial refunds are subject to a minimum $200 administrative fee. If the visa denial is after day 10 and you are registered, additional fees will apply.
Please note: If you withdraw after the 10th day of class for any reason, all fees paid for that semester are non-refundable.
Refund Procedures
Effective February 6, 2024
| SCENARIO | REQUEST | AMOUNT OF REFUND |
| Withdrawal You provide formal notification within 10 business days of the beginning of a semester or the period for which you have paid fees that you will not be attending. |
| Regulated tuition fee programs: All fees paid for upcoming semester(s) less $2200.00 Deregulated Tuition Fee programs: |
| Withdrawal after arrival in Canada You provide a formal in-person notification within 10 business days of the beginning of a semester or the period for which you have paid fees that you will not be attending. |
Situation specific:
| Regulated Tuition Fee programs: All fees paid for upcoming semester(s) less $2200.00 Deregulated Tuition Fee programs: |
| Withdrawal You provide formal notification after the 10th business day of the beginning of a semester or the period for which you have paid fees that you will not be attending. |
| Regulated tuition fee programs: The current semester is non-refundable, and full fees paid for future semesters. |
| Visa refusals A student has been refused a visa to study in Canada.Before 10 business days of the beginning of a semester. |
| All fees paid for upcoming semester(s), less $200 will be refunded.
Visa Refusals received after 10 business days of the beginning of a semester are subject to the guidelines in the International Student Waiver form. |
| Start of semester deferrals – before Day 10 A student is unable to start in the semester for which they have been admitted (e.g., due to visa processing delays and other circumstances) and requests a transfer of admission and fees paid to the first subsequent semester in which the same program is offered (e.g., Fall to Winter or Fall to Fall).Before 10 business days of the beginning of a semester. |
| A student who defers and later receives a Visa denial letter, will be refunded full fees, less a $200 fee.
If a student has registered for the term and decides to defer due to a visa delay, a $200 fee will be held for that current term. For all other reasons, a non-refundable fee of $2200 will be held for deferrals before Day 10. Deferrals must be submitted prior to Day 10 for registered students.
Please see the Deferral section below. |
| Health reasons A student is unable to start in the semester for which they have been admitted due to health reasons.Completed application with the required supporting documents must be submitted within 10 business days of the beginning of a semester. |
| Requests will be reviewed on an individual basis.
Decision and refund amount will be final.
Must ensure all documents are submitted at time of submission. |
| Program Suspension Cambrian suspends or cancels the program to which a student has applied.Please see academic schedule for official Day 10 date for the specified term. |
| All fees paid for the upcoming semester will be refunded in full. |